General Accountant

Job overview and responsibility

- Billing and Invoice Control

• Review billing information and supporting documents in i-Freight before issuing invoices.
• Issue VAT e-invoices accurately and on time.

• Review invoice descriptions, charge codes, customer information, VAT rates, currencies and exchange rates

• Ensure invoices are consistent with debit notes, credit notes, quotations, contracts, shipment documents and i-Freight data.
• Coordinate with Operations and Sales to resolve incomplete or incorrect billing information.

• Manage invoice adjustments, replacements and cancellations in compliance with Vietnamese tax regulations.

• Support the transition of the invoice issuance process from Operations to Finance and standardize the billing process. - AR, AP and Bank Control

• Review and control accounts receivable and accounts payable transactions.

• Monitor customer outstanding balances, payment due dates and collection status.

• Reconcile customer, vendor and overseas agent balances. • Review payment requests and supporting documents before payment. • Perform bank reconciliation and monitor daily bank transactions.

• Follow up with relevant departments on outstanding or unreconciled items. - Month-End Closing and Reporting

• Review revenue and costs to ensure they are recorded in the correct accounting period.

• Review shipment P&L, accruals, prepaid expenses, fixed assets and other balance-sheet accounts.

• Reconcile i-Freight data, internal reports and accounting records prepared by the outsourced finance and accounting service provider.

• Support the review and reconciliation of monthly data used for preparing the monthly P&L, balance sheet and management reports. • Identify discrepancies and coordinate with Operations and the outsourced finance and accounting service provider to make timely corrections. - Tax, Statutory Accounting and Audit Support

• Review VAT invoices and accounting documents for compliance with Vietnamese accounting and tax regulations.

• Review VAT, PIT and CIT reports prepared by the outsourced finance and accounting service provider.

• Review statutory accounting books and reports prepared by the outsourced finance and accounting service provider.

• Prepare supporting documents and reconciliations for year-end closing, year-end statutory audit process and tax inspections (if any).
• Assist with other Finance and Accounting tasks assigned by the Head of Finance.

Required skills and experiences

- Bachelor’s degree in Accounting or Finance

- At least 2–3 years of accounting experience, in logistics or freight forwarding with a high transaction volume.

- Strong practical experience in issuing and controlling VAT e-invoices.

- Good knowledge of Vietnamese Accounting Standards, tax regulations and e-invoice requirements.

- Experience in AR, AP, bank reconciliation and month-end / year-end closing.

- Ability to reconcile operational systems, internal reports and accounting records, and independently resolve discrepancies.

- Proficiency in Microsoft Excel, including PivotTables and reconciliation functions. - Hands-on, detail-oriented and able to work accurately under tight deadlines.

- Strong communication and coordination skills when working with internal departments, overseas agents and the outsourced accounting service provider.

- Proficiency in spoken and written English.

- Proactive in suggesting improvements to accounting processes.

Preferred skills and experiences

- Experience with freight-forwarding systems such as i-Freight and e- invoice software such as BKAV is an advantage.